TYPICAL WORK ACTIVITIES: (*Illustrative only)
• Operates a personal computer in performing duties described below:
• Reviews a variety of complex financial documents, classifies them and distributes items into a variety of accounts according to prescribed procedures and policies;
• Posts figures to appropriate accounts, makes all necessary adjustments in balances and verifies and reconciles balances; renews status of accounts as adjustments are made and takes appropriate action as authorizing payment, issuing checks or preparing bills;
• Tracks audits and monitors a variety of accounts;
• Verifies adjustments are made to correct allocations and issues reports as required;
• Prepares complex financial or statistical summary reports;
• Checks for accuracy of computations and completeness or supervises the preparation of daily, weekly and monthly reports which are compiled into summary reports or claims for state or federal reimbursement;
• Prepares in final format, accounting and financial statements, payrolls, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions or data from various equipment as the source material;
• Prepares funds for deposit into book accounts, reconciles accounts and prepares reports from information;
• Contacts clients, vendors or other agencies to obtain additional information as required;
• Provides information orally or in writing in response to inquiries on status of accounts;
• Processes, sorts, indexes, records and files a variety of control records and reports, or supervises the process;
• Performs complex payroll transactions or may prepare payroll for entire department and prepare all related reports;
• Operates calculator, peripheral computer equipment and other office equipment;
• May assist in the preparation of figures and reports for use in budget presentations and requests.
*Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately
assigned to an incumbent of this title. Work activities that do not appear above are not excluded as appropriate
work assignments, as long as they can be reasonably understood to be within the logical limits of the job.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL
CHARACTERISTICS: Good knowledge of modern methods used in maintaining financial accounts and records; good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English; ability to type accurately at a satisfactory rate of speed; ability to understand and carry out oral and written instructions; ability to plan and supervise work of others; ability to make arithmetic computations rapidly and accurately; ability to write legible; ability to get along well with others; clerical aptitude; mental alertness; a high degree of accuracy; neatness; tact and courtesy.
MINIMUM QUALIFICATIONS: At least…
A) Possession of a Bachelor’s Degree in Accounting, Business Administration, or closely related field; and one (1) year of experience in maintaining financial accounts and records; OR
B) Possession of an Associate’s Degree in Accounting, Business Administration, Secretarial Science, or closely related field; and three (3) years of experience in maintaining financial accounts and records; OR
C) Graduation from high school or possession of high school equivalency diploma (GED) including or supplemented by successful completion of course work bookkeeping and/or accounting or finance; and five (5) years of experience maintaining financial accounts and records that include the operation of a personal computer in an office environment.